Do you need a better way to manage your blog content? Are you looking for tools to explain your blog workflow from start to finish? Here’s How to Use Trello to Manage Your Blog Content. You’ll discover how to organize effectively how you brainstorm, write, and publish your blog content with Trello.
# 1: Create a Trello Board for your Blog workflow
Trello could be a solution to organize your blog content from scratch looking for ideas until publication.
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If you are new to Trello, Trello is an online tool for organizing various things together that can be accessed via the internet. You will have a board that can be used by our team to manage the project we are doing.
What makes Trello the ideal tool for this workflow is that you can organize it neatly and chronologically across the board to support blog content creation.
You can start by signing up for a Trello account for free. Paid accounts are also available, but free accounts are also enough to generate content for your blog.
After signing up, you will have access to the main page and team, which connect all boards (boards) and teams where you are a member. The board is Trello’s main interface; You will spend most of the time here. If you have a blogging team, you will control the creation of blog content from your forum.
Trello defines “team” as a collection of boards and people, which you can use to manage blogs and other business aspects.
For example, your marketing team may have only one board, but this is part of a series of boards that match divisions in your company (such as Law, Human Resources, etc.). How to use Trello first is to create a board
Creating a board for your blog content is easy. Just click on Create New Board card.
Fill your Board name directly, Example like your company Blog.
Enter a name for your Trello board and for the team if any.
After creating the board, you can start adding the List (list to fill the board.) The list is a vertical column that acts as a category for various topics and tasks.
To support the idea workflow to the publication, click Add a List … and name your first list of Blog Ideas, or another similar name, that’s up to you. This is where all your blog posts start.
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The next list on your board should reflect the logical content creation workflow. For example, name the list Articles being Written ( articles that are being written ) for content that is in the process. If you want to create a list for Guest posts (which you will tweet to other blogs/websites), you can create a list called Articles to Offer (articles offered). You can use this list for all posts that you think are ideal for other blogs to support a backlink campaign.
If someone is keeping an eye on the content standards for your blog (eg an editor), you can create a list titled Sent for Approval (sent for approval) or other similar names.
After you write the first draft article, you move the card from the Articles being Written a list to the Sent for Approval list.
Typically, the editor or another content manager will review the card if there is a new article entry in this list.
To complete list on the board, and the list of named Approved / Pending(Approved / Pending) for editorial content approval and add the list of named Published (Republished) for content posted on your blog.
# 2: Guidelines for Content Ideas
Once you have set up your blog workflow on the trello board, the next important thing is to set up a system to start the content creation process. It usually starts with an idea search, centered on the Blog Ideas list.
This list is best suited for blog ideas submitted by the author to your blog. An editor or senior person on your team should monitor this list to ensure that the author’s ideas are accepted, approved, rejected, or resubmitted for clarification.
Whenever you get an idea, and a card to the Blog Ideas list. Card (Card) is an individual unit in the list. One card usually matches the task you want to achieve, such as a new idea for a blog topic or a newly submitted article.
To add a card, click Add a Card … at the bottom of the list or click the three dot (…) icon at the top right of the list and select Add Card.
When team members add cards to the Blog Ideas list, it’s important to notify the editor or senior on your team.
To do this, click on the card to open it, write it in the comment field, and pass your comments to the respective team member (click the @ sign to find the person). Click Save to make comments visible to other board members.
You can make your comments go to specific team members.
By using the comments field in a handy card, team members can communicate with each other and move the idea search process.
Suppose a team member adds a card to the Blog Ideas list, the editor can tell the author to provide additional information or formally approve the idea and move it to the News being a Written list.
# 3: How to Use Trello with Power-Ups
Although there is not enough space to put your blog content into the card itself, you can add a link to the comment field. For example, if your content is in Google docs, include a link when you notify the editor that the draft is ready for review.
But how to use a more elegant looking trello is to attach content with the Trello power-up feature. Power-ups are additional applications and feature integrated with Trello for improved performance. For example, Google Drive Power-up will help your team easily share documents, images, and videos from Google Drive in Trello.
To enable power-up, click Show Menu in the upper-right corner of the screen.
Select Power-Ups from the menu.
Then choose from the list of power-ups you want to enable.
Enable the power of Google Drive to attach content from Google Doc rights to cards.
- Note: You can only choose one power-up if using a free account; However, this should be enough if you use the trello board just for blog content creation.
# 4: Moving the Card to a New List to See Progress
To progress in the content of your workflow, drag ( drag ) and remove the card from left to right on the board. For example, if the card represents finished content, drag from the Articles being Written a list to the Sent for Approval list.
When cards are moved to the Sent for Approval list, editors and authors can communicate with inside the card itself. They can notify each other to request changes or updates to blog posts.
When the editor approves the article, move the card to the Approved / Pending list.
Finally, when the article is published on the blog, you can move the card to the Publish list, as the last stop on your Board!
# 5: Archive Card Published Regularly
How to use the next trello is to archive the card in the publish list on a regular basis. It depends on how often you publish content on your blog (big blog posts articles several times a week, while smaller ones tend to post once a week or not too often).
Your published list will eventually have many cards that extend vertically
To clean up your board and make it clearer what content is still working and which has been published, archive the card from a published blog post. To do this, open the card from the published list and click Archive in the Actions section.
You will then see “This Card Is Archived” in the upper left corner of the card.
After clicking Archive on the Trello card, you will see a message at the top of the screen confirming your action.
To access archived content, open the menu on the right, select more, then click select Archived Items.
Trello is one of the best productivity tools available. Its increasing popularity over the past few years is a testament to the good value offered to marketers.
If you manage your blog, Trello will help you track your blog’s workflow (track) from brainstorming to publishing. This tool also provides excellent features if you generate blog content with your team.
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